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    • Administrate the LEX intranet and communication to the Opella organization.
    • As Executive Assistant to 2 members of the Executive Committee, General Counsel and…
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    • Rechercher les salaires : Executive Assistant and Operations Excellence Lead
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Job Post Details

Executive Assistant and Operations Excellence Lead - job post

Opella
3.8/5 étoiles
Neuilly-sur-Seine (92)
Temps plein
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Détails de l'emploi

Type de poste

  • Temps plein

Lieu

Neuilly-sur-Seine (92)

Avantages
Extraits de la description complète du poste

  • Évènements d'équipe

Description du poste

Job title: Executive Assistant / Operational Excellence Coordinator
  • Location: Neuilly sur Seine (France)
  • Hiring Manager: General Counsel Opella
Opella is the self-care challenger with the purest and third-largest portfolio in the Over-The-Counter (OTC) & Vitamins, Minerals & Supplements (VMS) market globally.
Our mission is to bring health in people’s hands by making self-care as simple as it should be. For half a billion consumers worldwide – and counting.
At the core of this mission is our 100 loved brands, our 11,000-strong global team, our 13 best-in-class manufacturing sites and 4 specialized science and innovation development centers. Headquartered in France, Opella is the proud maker of many of the world’s most loved brands, including Allegra, Buscopan, Doliprane, Dulcolax, Enterogermina, Essentiale and Mucosolvan.
B Corp certified in multiple markets, we are active players in the journey towards healthier people and planet. Find out more about our mission at
www.opella.com
.
About the job: This unique hybrid role offers a rare blend of exposure and impact. As Executive Assistant to two Executive Committee members across different business areas, you'll gain diverse insight into Opella’s leadership. Simultaneously, as Operations Excellence Lead, you’ll help shape the Legal leadership team by supporting the General Counsel with innovative ideas and process improvements. The role balances core executive support with high-impact responsibilities—driving change projects, developing new practices, and contributing directly to the team’s operational success.
Main responsibilities:
As Executive Assistant to 2 members of the Executive Committee, General Counsel and Chief Digital Officer:
  • Manage complex, detailed, and fast changing calendar
  • Effectively schedule and coordinate internal/external meetings, events (face-to-face and remote), prepare agenda and follow-up on action
  • Schedule and organize business trips of CHC teams, liaising with the local teams to prepare the agenda
  • Book travel arrangements
  • Process Travel requests and Expense reports in the most efficient way and respecting the Company policy
  • Onboard new comers in the teams (including logistics: IT/badge, etc)
  • Managing generic e-mail address and working shared space (Teams/Sharepoint)
  • Budget Management (including T&E) for each Function in coordination with Finance BP
  • Coordinate the dynamic/teambuilding of the team
As Operational Excellence Coordinator,
  • Administrate the LEX intranet and communication to the Opella organization
  • Create processes and practices to improve day-to-day efficiency and effectiveness of the legal team.
  • Identify and implement tools, standards and processes to enhance the LEX department's productivity and performance in a cost-effective manner (incl. w/r/t outside counsel)
  • Act as PMO for ad-hoc projects as needed - provide structured framework, planning, and monitoring execution and deliverables.
About you
  • Experience: significant experience in a similar role
  • Soft skills:
    • High level of Confidentiality
    • Good understanding of the business
    • Ability to adapt to a complex and fast-moving environment/Agile
    • Excellent organization and time management (manage priorities, anticipate and rearrange agenda, alert in case of overtime)
    • Strong international and multicultural approach
    • Good interpersonal skills
    • Proactivity, collaborative, team player
    • Ability to handle many requests
    • Positive attitude and enthusiasm, sense of service
    • Project management experience is a plus
  • Good knowledge of pack office and Sanofi-specific tools (Concur/My Travel, ITS portal, Workday, etc.)
  • Languages: Fluent French and English (spoken and written)
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